Position Summary: The Vice President of Administration is responsible for overseeing and managing all administrative functions within the organization, ensuring efficiency, compliance, and alignment with the company's goals. This role encompasses risk management, legal, IT, Human Resources, and corporate administration.
Duties and Responsibilities:
Oversee Administrative Operations: Manage core functions such as risk management, human resources, office management, and legal compliance.
Risk Management: Oversee risk management functions, safety programs, and insurance programs. Collaborate with third-party claims administrators handling all of PCI’s insurances, including self-funded insurance. Make critical decisions in litigated and non-litigated workers' compensation (WC) claims, suggest strategies for quicker settlements, conduct WC safety meetings, and general liability insurance claims meetings. Prepare and present settlement requests for civil, liability, and WC claims. Supervise interactive HR involvement in WC claims. Responsible for procurement, renewal, and maintenance of all insurance programs.
Safety: Develop and lead safety training initiatives.
Strategic Planning: Develop and implement administrative strategies to enhance performance.
Compliance: Ensure adherence to legal and regulatory standards. Stay up-to-date on CPUC, CHP, Cal Trans practices, guidelines, and requirements through regular research, policy development, training, education, monitoring, and auditing.
Data Analysis: Analyze data to identify areas for improvement and make informed decisions.
Team Leadership: Supervise and evaluate the performance of administrative staff, including recruiting, hiring, and training.
Required Skills and Qualifications:
10+ years of experience in a managerial role.
Bachelor's degree in business administration or a related field (years of experience may count towards the degree).
Experience in partnering with legal and insurers for effective claims litigation management.
Demonstrated knowledge of best practices in risk, insurance, and claims management.
Strong leadership and communication skills.
Ability to analyze situations, identify problems, and develop solutions.
Ability to effectively resolve issues and challenges.
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