Contract Administrator Job at JobSquad Staffing South Florida, Miami, FL

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  • JobSquad Staffing South Florida
  • Miami, FL

Job Description

The Contract Administrator is responsible for assisting the Commercial and Legal teams in all aspects of contract management, including leasing aircraft/engines, whole asset sales, ensuring CMS, Asset Management system and Pentagon internal information systems are updated in a timely manner.

  • Responsible for the collection of all aircraft/engine sale, purchase, and lease contracts and amendments from in-house Legal group.
  • Management of deadlines for sale, purchase, and lease contracts.
  • Expedites from various groups who require information about contract terms, leasing and supplemental rates or other data quality initiatives.
  • Helps resolve data discrepancy issues by interacting with Commercial, Legal, Technical, Powerplant and Records Groups
  • Enters executed agreements and amendments into CMS internal information systems.
  • Assists Commercial and Legal with contacting various internal groups related to non-compliance issues.
  • Updates checklist of required documentation for each contract.
  • Completes preliminary review of documentation and follows up with the team as necessary to ensure complete file record.
  • Manages lessee background information database and documentation.
  • Ensures that the Legal Department receives all executed contract documents.
  • Coordinates with VP of Global Trade & Compliance on new customer applications and notes any potential contract violations to Cash Management Manager.
  • Responsible for contract signing, closing, and delivery notices.

REQUIREMENTS

  • Education and Experience:
  • Bachelor's degree preferred or equivalent experience in contract administration.
  • At least 2-5+ years of experience working with a mid-size corporation as a contract administrator/specialist and/or paralegal.
  • Must be self-directed and have experience managing a high volume of contracts per month.
  • Experience and intermediate efficiency in MS Office Excel and Word products required.
  • Skills and Abilities:
  • • Ability to interpret, understand contracts and amendments.
  • • Manage contract processes from initiation to execution.
  • • Demonstrated functional knowledge of database entry.
  • • Functional understanding of data issues, impact of duplication and errors, and impact of invalid or incorrect data on reporting and customers.
  • • Strong oral and written communication skills.
  • • Demonstrated organizational skills and ability to manage multiple projects simultaneously.
  • • Interact directly with internal departments as needed for issues.
  • • Able to work under pressure, autonomously whilst actively seeking out work and successfully delivering business needs.
  • • Must exhibit a high level of confidentiality with work products.

Job Tags

Contract work,

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